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Establishing a society and registration - This article will give you all the information you need about the process of setting up and registering a society, the documents required and the costs.
Before you start the process, make sure you have everything you need for a quick registration:
Choose a unique name (in Latvian only) and define the objectives of the association.
The easiest way to register a registered office is in a property you own, a house or an apartment.
Find at least 2 founders (natural or legal persons) and appoint a board (at least 1 person).
Prepare four key documents:
The founding decision (or protocol)
Statutes (the association's rules of procedure)
Application (Form B2) for registration.
Electronic signature: Ensure that all founders and board members have an active eSignature. All documents must be digitally signed.
Submission of documents and payment of the stamp duty On the Companies Register platform.
Upload your documents to the Register of Companies portal and pay the state fee EUR 11,38.
What is an association? An association is a voluntary association of persons formed for the purpose of pursuing a non-profit-making objective as defined in its statutes.
The founders of a society may be natural or legal persons, but The number of founding members may not be less than two.
The Society shall have the right to engage in economic activities in order to pursue its objectives and to ensure its activities.
Law on Associations and Foundations regulates the basic principles, organisational structure, liquidation and reorganisation of associations and foundations.
The association is considered a legal person.
The objectives of the Society must be non-profit-making, clearly defined in the Statutes and must not be contrary to the laws of the Republic of Latvia or aimed at making a profit for the members.
When planning to set up an association, the most energy is often devoted to choosing a name or the composition of the board. However, legally and practically, the most important thing is to clearly define, why the association will exist and what exactly it will.
Have a clear vision of what your association's purpose and mission are and what areas of activity it will cover.
The objectives of the Society can be described in free form.
Clarity and accuracy: The goal should be specific enough to understand the focus of the association (e.g. "to promote the development of basketball in Sigulda municipality"), but broad enough to avoid having to change the statutes a year later.
Multiple objectives: An association may have one or more objectives. For example, environmental protection and public education on waste sorting.
Tip: When writing a goal, think of it as a promise. Avoid overly general phrases like "improve everything", but don't get bogged down in the details either.
The Society's fields of activity are officially classified activities that must be specified in the application for registration in order to define the Society's main objectives and planned activities.
Associations are classified according to the classifier of fields of activity, approved by Cabinet Regulation, which covers 23 fields of action.
For associations and foundations must be indicated Scope. Several fields of activity may be indicated at the same time, up to a maximum of five (5).
The name of the Society must be unique, written in Latvian and must not include the words 'state' or 'municipality'.
Check that the name of the association you choose is not already in use and that it complies with legal regulations.
The name of the association may not coincide with the name of any entity already registered or applied for registration with the Register of Companies. Existing names may be verified Lursoft database.
Finding the perfect name for your association may not be so difficult. However, there are some limitations to consider:
The management structure of the Society shall necessarily consist of the Meeting of Members as the supreme decision-making body and the Board as the executive body, with at least one member of the Board.
Decide on the creation of a board or council and determine its members and powers.
Member of the Board be responsible for the property and its management, the business activities of the Society and the keeping of its accounts in accordance with the law, as well as for the financial resources of the Society.
The Management Board is usually appointed at the time of the Society's foundation.
The right of representation of a member of the Board of Directors must be defined - to represent the Society alone or together with another member of the Board.
The registered address of the association must be registered in the National Address Register and the consent of the property owner would be desirable.
You cannot set up a society without a registered office.
The association needs to register a registered office address where messages, documents or other correspondence are sent.
The easiest way to register a registered office is in a property you own, a house or an apartment.
A legal address might also be in another property. In this case, it is advisable to negotiate with the owner of the real estate to avoid problems in the functioning of the association. Consent does not have to be given to the Registrar of Companies!
For example, when renting out premises, landlords usually agree to register a legal address.
A Virtual Office, or an address where only correspondence is received, is also popular.
The registration process is a fully digital procedure on the portal of the Register of Companies, where at least two founders submit signed documents and pay the state fee, receiving confirmation within 7 days.
To set up a society, four main e-documents must be prepared - the resolution, the statutes, the application form B2, Written consent of the members of the Board to take up officewhich must be signed by all founders and members of the Board of Directors with a secure electronic signature (eParaksts).
Submission of documents and payment of the stamp duty On the Companies Register platform.
Starting the registration service is done by filling in the online application form and providing the name of the intended association, the founders' details and the objectives of the activity.
The documents for registration of the association must be submitted electronically via the customer self-service portal of the Register of Enterprises (registrs.ur.gov.lv), at the same time as the state fee is paid.
Don't forget to electronically sign the documents you submit. Each document must be signed separately.
The instruments of incorporation shall be submitted electronically Register of Companies Customer Self-Service Portalby signing all annexes with a secure electronic signature (eSignature).
E-documents submitted are examined by the notary within 7 days.
To set up a society, four main e-documents must be prepared - the resolution, the statutes, the application form B2, Written consent of the members of the Board to take up officewhich must be signed by all founders and members of the Board of Directors with a secure electronic signature (eParaksts).
Below you will find the necessary documents for setting up the association.
Sample documents can be found at On the website of the Register of Companies.
Specific knowledge and expertise are needed to complete and submit the required documents accurately.
The founding decision shall be signed by all the founders.
The Statutes set out the main principles of the Society. The statutes shall be signed by all the founders or by at least two founders authorised to sign the statutes in the instrument of incorporation.
The application shall be signed by all the founders or by at least two founders authorised to sign the application in the instrument of incorporation.
Each member of the Board must sign and submit a consent to hold office in the Society.
The registration fee is EUR 11.38.
e-document production For the registration of a society The cost for the Companies Registry usually ranges from €35 to €80, depending on the service provider's price and the number of documents required.
What's included in URonline Setting up associations in the service?
Registration of an association in the Register of Enterprises is an official process for obtaining the status of a legal entity, which takes place electronically on the registrs.ur.gov.lv portal by submitting documents signed by at least two founders and paying a state fee of EUR 11.28.
In the e-service.
Documents must be submitted Register of companies on the services portal.
Documents must be signed with an eSignature on a smart card (eID or eSignature card) or on the eParaksts mobile portal www.eparaksts.lv
Get your answer via an e-service or e-address.
Send electronically signed documents e-adresē or by email to the Register of Companies.
e-address is a more secure channel of communication between the individual and the state than email
By post.
Signed documents can be sent to the Register of Companies by post.
The payment order for the stamp duty must be enclosed in the consignment.
Jnote that only notarised documents can be sent in this way, which significantly increases the cost of registering the association.
Authentication of signatures and capacity to act on applications and requests to public registers (e.g. Land Registry, Commercial Register) costs around €23.
In addition, there are fees for data checks, VAT, stamp duty, translation and actual costs.
Often, there is insufficient prior checking. The most common problems with the name are:
The name is already taken: Before submitting the documents, it is important to check whether the chosen name is already registered in the registers kept by the Register of Companies, for example via the Lursoft database. Punctuation, spaces or the use of upper and lower case letters are not considered sufficient to distinguish.
The name is misleading: It must not contain misleading information about the purpose, nature or legal form of the activity (e.g. the name of the association must not include the word "foundation" or "foundations").
Forbidden words: The words "State" or "Municipality", the name of the Republic of Latvia and translations thereof may not be used in the name.
Conflict with trademarks: The name must not be the same as an already registered trademark. This can be checked in the Patent Office database.
The most common problems that can cause the Register of Companies to delay or refuse registration are:
Incorrect application form.
One of the required documents is missing, such as the consent of a board member.
Documents are not signed with a secure electronic signature (eSignature) or not notarised (if sent by post).
No payment of the stamp duty or proof of payment.
No, since the legislative change, the owner's written consent is no longer required to be submitted to the Registrar of Companies. However, the applicant (e.g. the board of directors) must certify that the association has a legal basis for being at the address and can be reached there. To avoid problems in the future, it is advisable to have an agreement with the owner, especially if it is not one of the founders.
Yes, a foreigner can be a member of the association and a member of the board of directors. If the person does not have a personal identification number of the Republic of Latvia, an additional questionnaire for inclusion in the Register of Natural Persons must be submitted. It is important to ensure that the board member is not prohibited by law from holding this position.
The main problem is the unreachability of the association at its registered address. Correspondence sent to the registered address is deemed to have been received on the seventh day after posting. If the association is not actually at that address and does not receive mail, this can have serious consequences, including legal action for dissolution. The address must also correspond exactly to the National Address Register.
To set up a society, you need at least two founding members. These can be either natural or legal persons.
The following documents must be prepared and submitted for registration:
Application form (Form B2)
Founding resolution signed by all founders
Statutes
Written consent of each member of the board to hold office
Registration costs are made up of two parts:
Stamp duty: The standard state fee for registering an association is EUR 11.38. If you submit documents electronically and choose to receive your reply electronically, the 10% discount applies.
Preparation of documents: If outsourced, the cost of preparing the documents can range from €35 to €80.
Yes, associations of disabled persons, orphans or large families, as well as associations whose purpose is to organise sports events for children and schoolchildren, are exempt from the stamp duty.
The statutory time limit for examining documents is 7 days, excluding the day of submission. However, this time limit may be extended if necessary for additional checks.
Yes, an association is entitled to carry out economic activities if they serve the objectives of the association and if the profits are not distributed among the members but are channelled towards the objectives set out in the statutes.
If the notary public of the State Register of Companies finds deficiencies in the documents submitted (e.g. inaccuracies in the statutes, errors in the application form), he will decide to postpone the registration and set a deadline for the deficiencies to be corrected. If the deficiencies are not remedied within the deadline, the registration will be refused.
Yes, for new associations that are registered, it is compulsory to indicate the scope of their activities at the time of incorporation. Previously registered societies had to provide this information in their annual report for 2024. Societies are classified according to a classification established by the Cabinet of Ministers.
Mistakes often occur when the type of company is incorrectly reflected in various documents or when the cadastral designation of the registered office is incorrect.
The Register of Companies may refuse registration if the documents submitted do not comply with the requirements of the regulatory enactments or if the information contained therein is unclear. Often not all the required sections are filled in or there are inconsistencies between different documents (e.g. the memorandum and articles of association).
Registration requires a registered office. Problems arise if the address does not correspond to the National Address Register or if the property owner's consent has not been obtained. If the property has several owners, the consent of all is required. Sometimes an address is given where it is not actually possible to receive correspondence, which can cause problems with public authorities in the future.
The law requires disclosure of information about the beneficial owners of the company - natural persons who directly or indirectly control the company. Failure to provide this information or providing false information is grounds for refusal of registration.
The statutes must contain certain details, such as the name, the objectives of the association and the number of board members. No details of the founders or registered office may be given, as this information may change and is recorded in other documents.
The Statutes do not contain all the mandatory information required by the Law on Associations and Foundations. For example, there is no clear definition of the procedure for convening the members' meeting, the representation rights of board members (individually or jointly) or the rules of the audit body.
Make sure the documents are in the correct format.
Documents must be signed with a secure electronic signature and time stamp.
Before submitting the documents, you must make sure that the amount of the stamp duty is correct and that you have paid it. Any incorrect or overpaid amount can be recovered by applying to the Companies Registry.
If the UR finds an error, the notary public postpones the decision for up to 30 days, pointing out the deficiencies. It is important to react promptly to such decisions and make the necessary corrections so that the registration process is not delayed and stamp duty is not lost.
If there are several members on the board, it is necessary to determine precisely their rights of representation - whether each can act alone or only together. A situation should not arise where one member has only a formal right of representation.
Each member of the Management Board must submit a written consent to hold office. Often this document is forgotten or not properly executed.
A non-existent address or an address for which the owner's consent has not been obtained (although the consent does not have to be submitted to the UR, the board must certify its existence). A major problem arises if the association cannot be reached later at its registered address.
According to the latest amendments, when registering an association, it is compulsory to indicate its field of activity according to the classification.
Founders are often not fully aware that a member of the Management Board is responsible for the assets, accounts and liabilities of the association. A Board member must fulfil his or her duties as a decent and caring steward.
Website of the Register of Companies (UR): [https://www.ur.gov.lv/]
State Revenue Service (SRS) website: [https://www.vid.gov.lv/]
Commercial Law: [https://likumi.lv/]
URonline sells LLCs with VAT: ready for business acquisition Get Offer URonline offers to buy Latvian registered companies (LLCs) with already granted
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