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This guide will help you to quickly and correctly change your legal address at the Companies Registry (UR) in 2026. Follow these steps to ensure a smooth process.
The registered office is an essential part of the identity of the company to which the public authorities send referrals. To change your registered office, you need to prepare and submit documents to the Register of Companies (RoC).
Before you start the process, make sure you have everything you need for a quick registration:
The registered office is the place where the company receives its official correspondence from public authorities. The law requires that this address is real and accessible to the company's management, as otherwise it may lead to compulsory liquidation.
The easiest way to register a registered office is in a property you own, a house or an apartment.
Before choosing a new address, make sure it meets the following criteria:
To apply for a change of legal address, please prepare the following documents:
Electronic signature: Ensure that the board member has an active eSignature. The Board member must sign the documents with an electronic signature.
The consent of the address owner is optional, but must be signed by the address owner.
Submission of documents and payment of the stamp duty On the Companies Register platform.
Upload documents On the portal of the Register of Companies and pay the stamp duty 20EUR , 00.
Registration deadline: 1-3 working days.
The registered office is the place where the company receives its official correspondence from public authorities. The law requires that this address is real and accessible to the company's management, as otherwise it may lead to compulsory liquidation.
Before choosing a new address, make sure it meets the following criteria:
The change of registered office is proposed and decided by the company's board of directors or the members' meeting, depending on what your company's articles of association say.
Most LLC statutes delegate this right to the board of directors, but if the statutes say otherwise, a meeting of members must be called.
The most important documents are the board resolution, the minutes or resolution of the members' meeting, application form KR18 (for LLCs) or B3 (for associations) and the consent of the owner of the address. Some of these documents are optional.
To apply for a change of legal address, please prepare the following documents:
The company name, registration number, new registered office and any other necessary changes must be entered on this form.
If the address does not belong to you, you should get written consent from the address owner. The consent of the address owner does not have to be given to the Register of Companies.
The new address must be clearly stated in the document. (optional)
Documents must be signed with a secure electronic signature (eSignature or eParaksts mobile or other) and submitted electronically Self-service portal of the Register of Companies.
From 2026, the use of e-services is a priority. The process is simple:
Go to the Register of Companies website.
Log in with Latvija.lv tools.
Upload the prepared and signed documents.
Pay your stamp duty online.
The state fee for changing the registered office of a limited liability company in 2026 is EUR 20.00 and must be paid before submitting the documents or online.
Always check the current costs on the website of the Register of Companies, as fees may be indexed.
Once the change of address has been approved by the registry office, you need to inform your bank, insurers, business partners and update the information on your company's website and invoice templates.
Although the State Revenue Service (SRS) receives information from the Register of Companies automatically, other institutions and partners may not be aware of it.
Notify customers: Send an informative email to all customers to avoid invoice errors.
Mail forwarding: If necessary, apply to Latvijas Pasts to have items forwarded to the new address.
If you notice that a foreign company has been registered at your address without your consent, you should immediately inform the Register of Companies to start the process of removing the company from the Register of Companies.
To stop the illegal use of an address, submit an application to the Registrar of Companies, together with proof of ownership.
Make it clear in your application that you have not given your consent to the registration of the registered office of this company on your property. Upon receipt of this application, the UR will contact the company and, if it cannot be reached, will start the process of winding it up.
You are not obliged to accept or keep letters from someone else's company - send them back to the post office.
If letters addressed to a foreign company arrive in your mailbox, do not open them. Write "Address not found" or "The addressee is not at this address" on the envelope and return it to Latvijas Pasts. Or simply ignore the parcels.
The property owner is not legally liable for the company's debts, but may face unpleasant visits from debt collectors.
Although the company's liabilities cannot be transferred to you or your property, in practice there may be problems with debt collection companies or bailiffs looking for the debtor at your address. That is why it is important to remove the company from your address as soon as possible.
You can only register a company in someone else's name if the owner has given written or electronic consent.
The law protects the rights of owners, and any registration without consent is an offence. The Registrar of Companies trusts the board's certification, but if the board is found to have lied, it may be held legally liable.
Upon receipt of your application, the Register of Companies will check the reachability of the company and, if it fails to respond, remove it from the register.
This process ensures that "shell" companies are wound up, freeing your property from unwanted legal attachments.
Before submitting your documents, make sure to check the address on kadastrs.lv, as the Register of Companies (UR) cannot register an address that is not officially classified.
Often, businesses use an address that is colloquially understandable but has been changed in the official register (e.g. the street name or house number has been changed). If the address does not match the National Address Register, registration will be refused.
A legal address can only be on a property that contains a building or group of premises (an apartment), not a clear field or forest.
The law requires that the registered office address must be connected to a building where correspondence can be received. If the property consists only of land without a registered building, the UR will reject such an application.
If you choose an address where more than 10 companies are already registered, you risk being blacklisted by the State Revenue Service (SRS).
The SRS is intensifying its monitoring of addresses with a high concentration of companies. If the businesses there are not reachable, the whole address may be considered a risk address, which could make it difficult for you to operate your business or obtain VAT status.
Having a registered office is not just a formality - the company must be reachable and able to receive registered mail.
If a company does not respond to letters from public authorities (e.g. the SRS or the UR) because there is no physical access to the mailbox at the address provided, the company may be dissolved or compulsorily wound up.
Make sure the documents are in the correct format.
Documents must be signed with a secure electronic signature and time stamp.
Before submitting the documents, you must make sure that the amount of the stamp duty is correct and that you have paid it. Any incorrect or overpaid amount can be recovered by applying to the Companies Registry.
If the UR finds an error, the notary public postpones the decision for up to 30 days, pointing out the deficiencies. It is important to react promptly to such decisions and make the necessary corrections so that the registration process is not delayed and stamp duty is not lost.
Check the company's articles of association to see whether the change of address can be decided by the board of directors or still requires a resolution of the members.
If the statutes state that the change of address is within the competence of the members, but the application is signed by the board without the relevant minutes of the meeting, the change will not be approved by the UR.
Even a small clerical error in the company registration number or the new address can lead to a refusal of registration.
Before submitting, carefully check the information on the form against the official data. Pay particular attention to the building number and the apartment/room number.
A non-existent address or an address for which the owner's consent has not been obtained (although the consent does not have to be submitted to the UR, the board must certify its existence). A major problem arises if the Board is subsequently not reachable at its registered address.
According to the latest amendments, when registering an association, it is compulsory to indicate its field of activity according to the classification.
Founders are often not fully aware that a member of the Management Board is responsible for the assets, accounts and liabilities of the association. A Board member must fulfil his or her duties as a decent and caring steward.
The registered office is the official place where the company receives all correspondence from public authorities and courts. It is a must for every company and must be a real place where management can be reached to avoid the risk of forced liquidation.
The decision is taken by the company's board of directors or a meeting of members, in accordance with the procedure laid down in the company's articles of association. In most cases, the statutes of the LLC provide that the board has this right, but this should be checked in the statutes before the documents are drawn up.
No, a registered office can only be registered in a building or a specific group of premises (apartment or office). The address must be registered in the National Address Register as a building - it is illegal to register a business on undeveloped land.
In the case of LLCs, form KR18 must be filled in, and for associations, form B3. These forms indicate the basic details of the company and the new address to be registered.
No, from 2026 the owner's consent is no longer required to be filed with the Companies Registry, but must be in the company's possession. By signing the application, the board itself confirms that it has a legal basis (e.g. a lease) to use the address.
The state fee for changing the legal address of a limited liability company is EUR 20.00. Payment must be made before submission of the documents or online via the self-service portal of the Register of Companies.
Registering a change of address usually takes 1 to 3 working days. If all documents are submitted correctly and signed with eSignature, the process is very fast.
It is recommended that there are no more than 10 businesses per address, as otherwise the SRS may pay more attention. Having too many businesses in one apartment or small office can be considered a risk factor and lead to blacklisting.
Documents must be signed electronically using a secure electronic signature (eParaksts or eParaksts mobile). In 2026, electronic submission of documents is the preferred way of communicating with the Register of Companies.
Under the current rules, the minutes of the members' meeting or the decision of the board of directors on the change of address do not have to be attached to the application. However, such a document must be prepared internally and kept in the company's archives.
You can and should check the correctness of the address in the National Address Register or on kadastrs.lv. If the address does not match the official register, the application will be rejected by the Registrar of Companies.
No, the SRS receives the information from the Register of Companies automatically. Once the changes have been made in the Commercial Register, they will appear in the SRS Electronic Declaration System (EDS).
Once you change your address, you must inform your bank, insurers and key business partners immediately. This is to ensure the continuous circulation of invoices and the legally correct execution of documents.
If the authorities find that the company is not at the address, winding-up proceedings or compulsory liquidation may be initiated. It is therefore critical that the letterbox is checked regularly.
Website of the Register of Companies (UR): [https://www.ur.gov.lv/]
State Revenue Service (SRS) website: [https://www.vid.gov.lv/]
Commercial Law: [https://likumi.lv/]
URonline sells LLCs with VAT: ready for business acquisition Get Offer URonline offers to buy Latvian registered companies (LLCs) with already granted
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